CAA Product Help
(HELP ?) Circles provide narratives on Training, Explanations, and Hints. These can be related to the overall screen, or to specific items on the screen.
This "Help" narrative is for the "CHECK-OUT FOR CHECKED-IN REGISTERED CHILDREN" Screen.
CheckinLink screens are comprised of five sections:
- Product Bar (wide horizontal bar across the top of the MemberLink screen)
- Operations Bar (narrow horizontal bar immediately under the Product Bar)
CheckinLink has the following Tabs on the Operations Bar: "View/Edit" Tab; "Registration" Tab; "Check-In" Tab; "Check-In Queue" Tab; "Check-Out" Tab; "Messaging" Tab; "Options" Tab; and "Logout" Tab.
- Information Bar (narrow horizontal bar immediately under the Operations Bar)
- Navigation Panel (vertical column area under the Information Bar on left side of screen)
- Display Panel (remainder of the screen, under the Information Bar and to the right of the Navigation Panel, and shows information in ROW/COLUMN Forms, DATA Forms, etc.)
1. Introduction to Check-Out for Checked-In Registered Children Screen
This is the "CHECK-OUT FOR CHECKED-IN REGISTERED CHILDREN" Display Panel in the CheckinLink Module. You came here by clicking the Operations Bar [CHECK-OUT] Tab.
This screen shows all the names of Children that have been Checked-In to CheckinLink and could be Checked-Out from here.
More specifically, the default display will show Children who are "Registered", that is, they are associated with a Parent or Guardian and are in MemberLink and are currently Checked-In.
** Note 1: There is a toggle option in the Navigation Panel (described further below) that will display the Visitor Checked-In Children on this same Display Panel.
2. Introduction to Display Panel
This "ROW/COLUMN Form" style Display Panel has two sections. The top section has selection filters and function buttons. The bottom section has the ROW/COLUMN layout.
Section 1 "" Filters & Functions
There can be "Viewing Filters" and several buttons or hyperlinks in this section of the screen.
Viewing Filters:
Presently, there are no Viewing Filters. There is a statement explaining under what conditions the Location and Time-Of-Day will be displayed.
Check-Out Selected:
The purpose and use of this button is to Check-Out all those Children where you turned on the Checkbox in the "SELECT" Column. Turn on the Checkbox(s) and then you can use the "CHECK-OUT SELECTED" Button to perform a Check-Out on all those Children with one click.
Remove or Retain Selected:
The purpose and use of these two buttons is described further below in connection with the "SELECT" Column.
Next, Back, First, Last:
These hyperlinks are used to move up and down through the active records (Checked-In Children Records) shown on the Display Panel.
Section 2 "" ROW/COLUMN Form
The following is an explanation of each column on the "CHECK-OUT FOR CHECKED-IN REGISTERED CHILDREN" Display Panel.
** Note 2: There is a toggle option in the Navigation Panel (described further below) that will display the Visitor Checked-In Children on this same Display Panel using the same ROW/COLUMN Form.
Select Column:
You can customize which Children you want to see on the Display Panel by using the "SELECT" Column. Click the Checkbox(s) and then you can use either the "REMOVE SELECTED" Button or the "RETAIN SELECTED" Button to manipulate which records appear on the Display Panel.
Use the Navigation Panel "RESET ALL" Hyperlink turn "OFF" all Checkboxes in the "SELECT" Column.
Child Name Column:
Each row on the ROW/COLUMN Form will display a Child's First & Last Name in the "CHILD NAME" Column.
Parent Name Column:
Each row on the ROW/COLUMN Form will display the Parent or Guardian First & Last Name in the "PARENT NAME" Column.
Checked-In Column:
Each row on the ROW/COLUMN Form will display the date the Child was checked-in on the "CHECKED-IN" Column. It will also show the time of day the Child was checked-in, if that data is entered during the Check-In process.
Check-Out Column:
Each row on the ROW/COLUMN Form will have a hyperlink in the "CHECK-OUT" Column. When clicked, it will allow you to perform a Check-Out of the Child. You will get a warning message, in case you clicked on the "CHECK-OUT" Hyperlink but didn't really intend to perform a Child Check-Out.
Notes Column:
At the time of Check-In, additional notes can be entered. If additional notes were entered, they will display in this "NOTES" Column.
View Column:
Each row on the ROW/COLUMN Form will have a hyperlink that will let you "View" more details, in the "VIEW" Column. Click the "VIEW" Hyperlink to go to the "REGISTERED CHILDREN CURRENTLY CHECKED-IN" Details Display Panel where you can see more complete information about the Child, Parent or Guardian, etc.
3. Introduction to Navigation Panel:
The Navigation Panel includes several links that will let you find specific Checked-In Children or jump to other screens. The following is a description of those links.
Reset All Children:
You can click the "RESET ALL" Hyperlink to turn OFF the Checkboxes in the "SELECT" Column.
Visitor Checked-In Children:
Click the "VISITOR CHECKED-IN" Hyperlink to go to the " CHECK-OUT FOR CHECKED-IN VISITOR CHILDREN" Display Panel.
This is a toggle link, and from that screen you can click the "REGISTERED CHECKED-IN" Hyperlink to come back to the Registered Children view.
Check-Out All Children:
If you have turned on any Checkboxes in the Display Panel "SELECT" Column, you can perform a "mass Check-Out" of those Children. You can click the "CHECK-OUT EVERYONE" Hyperlink in the Navigation Panel to Check-Out all those Children that have their Checkbox turned on.
When the "CHECK-OUT EVERYONE" Hyperlink is clicked, it will perform the Check-Out. You will get a warning message, in case you clicked on the "CHECK-OUT EVERYONE" Hyperlink but didn't really intend to perform a Child Check-Out.
** Note 3: Just another reminder" At any time, you can leave the Navigation Panel or the Display Panel by clicking any of the Tabs on the Operations Bar.
"CAA Product Help" from CAA Ministries at Support@CAAsoftware.com or 404-551-4230