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Overview of Photo/Contact Directory Profile Controls

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(HELP ?) Circles provide narratives on Training, Explanations, and Hints. These can be related to the overall screen, or to specific items on the screen.

There are "7" Controls that help govern what contact information is displayed in the Online Photo/Contact Directory. This directory is accessible when logged into the Member Portal module of this system.

From the Administrative module, all seven options are found on the Profile screen. These Checkboxes can be turned on or off for a person by the people designated as either a MasterAdmin, SysAdmin, Administrator, and AssocAdmin.

** Note: AssistAdmins cannot update Profiles and therefore cannot access any of these Checkboxes for any person (contact record).

It is usually desirable for each person to permit as much information to be displayed as possible. When church leaders and other members look for your name in the directory, this is where they will find your contact information. Also, if your church prints out a pictorial/contact directory, only what you have permitted here can be included in the physical, printed directory.

Member Options & Controls

The first five of these Photo/Contact Directory controls are available to Members on their Profile screen. Turn on the option by clicking on the "Checkbox" just to the left of each option. If the Checkbox is on, the option is active; if the Checkbox is off, the option is disabled.

The default for all five of these Checkboxes is "on". A Member or an Administrator must use the Checkbox to turn an option "off" if it is to be disabled in this Member's contact record in the database.

The FIVE OPTIONS that Members can control and change themselves are as follows:

Option 1 -- Include My Address:
If this Checkbox is turned on, your street address, city, state, and ZIP code will display in the Photo/Contact Directory. If this Checkbox is turned off, or this information has not been entered yet into your Profile, it will be missing in the Photo/Contact Directory display and printouts.

Option 2 -- Include My Email:
If this Checkbox is turned on, your primary email address will display in the Photo/Contact Directory. That is the email address shown near the top left side of Profile screen for every person. If this Checkbox is turned off, or this information has not been entered yet into your Profile, it will be missing in the Photo/Contact Directory display and printouts.

Option 3 -- Include My Photo:
If this Checkbox is turned on, your photo will display in the Photo/Contact Directory. You can upload a digital photo of yourself or your family. For Members, the option to upload your photo is on your Profile screen at the top left side, just under the Username and Password area.

If you have not uploaded a photo, or have turned this Checkbox off, a "ghost image" will display in the place of your photo.

Option 4 -- Include My Phone:
If this Checkbox is turned on, your "home" or primary phone number will display in the Photo/Contact Directory. If this Checkbox is turned off, or this information has not been entered yet into your Profile, it will be missing in the Photo/Contact Directory display and printouts.

Option 5 -- Include My Cell Phone:
If this Checkbox is turned on, your cell phone number will display in the Photo/Contact Directory. If this Checkbox is turned off, or this information has not been entered yet into your Profile, it will be missing in the Photo/Contact Directory display and printouts.

Administrator-only Options

Members (through the Member Portal module) and Administrators can set any of the five options listed in the section above. This last two options below are only available in the Administrative module. The default for these two options is "off".

Option 6 -- Don't Show in Directory:
Even if the first five options are turned off, the person's name still displays in the online Photo/Contact Directory. But if this box is turned on, everything is disabled -- including displaying the name. If this Checkbox is turned on, nothing about this person will display in the Photo/Contact Directory.

Why would Administrators want to use this option?

Some churches add people to their MemberLink® system who are not actually members of the church yet. These may be guests and people who may even be regularly attending worship services, discipleship classes, or other regular or special activities and ministries. You may want to use the system to email them, to text them, to include them on attendance rosters, or to track their donations -- even though they are not actually members of your church.

If you turn this Checkbox on, these "non-members" in your system will not appear in your Photo/Contact Directory even though they have a contact record in your database. It is completely up to your church's preference as to whether non-members are shown in the church Photo/Contact Directory, or not shown.

Option 7 -- Restrict User from Seeing Directory:
If this Checkbox is turned on, it means this person is not permitted to see the Photo/Contact Directory at all. When this person logs into the Member Portal module, the [Photo Directory] gold button will not appear.

Why would Administrators want to use this option?

Some churches may have people authorized to log into the Member Portal module to keep their Profile updated, post prayer requests, download documents, and so forth. But for some reason, the church doesn't want this person to have access to all the names and contact information for the rest of the people. It is completely up to your church's preference as to whether some people are blocked from using the church online Photo/Contact Directory.

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